Privacy Statement

The enclosed privacy statement regarding Suitsupply applicants applies to all entities of Suitsupply (“the Company”) and is maintained by the Suitsupply parent company located at the Company’s head office Netherlands, H.J.E. Wenckebachweg 210, 1096 AS Amsterdam. This privacy statement does not address customers, suppliers and other business partners or employees.

This privacy statement can change from time to time and the most current statement is regularly published on the Suitsupply website. If Suitsupply processes major changes to this policy the applicant will be kept informed by a notification on our website.

The purpose of this privacy statement is to inform individuals on how the Company securely collects and processes data so that privacy is maintained. Suitsupply respects and protects your privacy in accordance with the European General Data Protection Regulation (GDPR) and other applicable laws. Further explanation is given here within on what kinds of personal data Suitsupply processes, the purpose of processing and how the Company may share personal data with third parties.

Suitsupply may process the below personal data for the purposes as described in this policy:

This list is not exhaustive and Suitsupply may collect and process personal data that is useful for its services. Not all data above is collected and processed for every applicant. Often the data is limited to only several of the above. Which data is collected depends on the purpose of the processing.

The Company does not collect or process sensitive data such as ethnic and racial origins, political opinions, religious beliefs, trade union memberships, physical or mental health conditions, genetic or biometric conditions or sexual preferences. Suitsupply may collect a photo of the applicant if the applicant has provided this to Suitsupply. Suitsupply is aware of the sensitivity and impact on privacy and has taken appropriate measures to handle your personal data carefully.

Suitsupply collects and processes personal data sourced directly from the applicant. Applicants must make the choice to provide data of this nature to Suitsupply. For example, a Curriculum Vitae to analyze if the applicant is suitable for a function within Suitsupply. Personal data may be accessed by departments such as Human Resources and Legal, but only to the extent necessary to fulfill necessary tasks.

Beside the above, Suitsupply may collect personal data from you, obtained via third parties as part of the service we provide to you or in connection with legal requirements that are applicable to us. For example, assessment data or a reference check.

The Company does not collect or process sensitive data such as ethnic and racial origins, political opinions, religious beliefs, trade union memberships, physical or mental health conditions, genetic or biometric conditions or sexual preferences. Suitsupply may collect a photo of the applicant if the applicant has provided this to Suitsupply. Suitsupply is aware of the sensitivity and impact on privacy and has taken appropriate measures to handle your personal data carefully.

Suitsupply will process data that is based on a legitimate interest and based on consent with applicants. In the recruiting process Suitsupply may process data with relevant internal departments in order to assess if the applicants profile is suitable for a function within Suitsupply. Suitsupply will not share data with third parties unless this is required for scheduling an applicant for an interview via MyAlly, Greenhouse and with Travel agencies. If you have to travel as part of the recruitment process, we may share your information, such as your name, contact details and passport number, with travel agencies for making travel arrangements. When Suitsupply processes data based on these legal grounds, the employee has the right to object, restrict, erase, access or use data portability.

Suitsupply shall process applicant’s data for recruitment related activities such as, setting up and conducting interviews, test assignments and cases, evaluating and assessing the results, reference and background checks, offer creation and building up talent pools.

Suitsupply may process your personal data for the following purposes:

Suitsupply uses data of an applicant to analyze if the applicant fits the vacancy he or she applied for.

Data we may process is name, address, email address, telephone number, education history, photo. Suitsupply only processes this data if the applicant has provided this information.

Suitsupply uses data of an applicant to set-up and conduct interviews and test for the job he or she applied for.

Suitsupply uses data of an applicant to evaluate if the applicant fits the vacancy he or she applied for.

Suitsupply may process the below personal data for the purposes as described in this policy:

Suitsupply is a global organization and may provide applicant data to other Suitsupply stores and offices, as this is necessary for the service Suitsupply offers. This data is processed for administrative purposes only.

Suitsupply may also provide data to companies outside of the European Economic Area. If Suitsupply provides data to a country that does not ensure an adequate level of protection (as outlined by the General Data Protection Regulation), Suitsupply will ensure appropriate safeguards are in place, such as standard contractual clauses from the European Commission or the US Privacy Shield.

The Company does not collect or process sensitive data such as ethnic and racial origins, political opinions, religious beliefs, trade union memberships, physical or mental health conditions, genetic or biometric conditions or sexual preferences. Suitsupply may collect a photo of the applicant if the applicant has provided this to Suitsupply. Suitsupply is aware of the sensitivity and impact on privacy and has taken appropriate measures to handle your personal data carefully.

Suitsupply shall not store data longer than necessary for the purposes as described. If an applicant is hired by Suitsupply the data will become a part of the employee file. If the applicant is rejected for the function Suitsupply may ask consent to store data for one year to match your profile with future vacancies at Suitsupply otherwise data will be deleted one month after the last communication. If an applicant would like to withdraw consent please send an email to [email protected] .

The applicant has the ability to request access, restriction, portability, erasure or rectification of this data at any time by sending an email to [email protected]. Please specify your request.

If the applicant would like to file a complaint, the Company asks that the employee sends an email to [email protected]. Please note that you can file a complaint at the Dutch Authority.

The applicant has the following rights:

Suitsupply shall communicate rectification or erasure of applicant’s data with third parties unless it proves impossible or involve disproportionate effort. Suitsupply shall inform the applicant of the third parties should this matter occur.

Suitsupply has taken appropriate and reasonable organizational and technical security measures in order to ensure the safety of applicant’s personal data in its systems.Suitsupply shall not process data to third parties unless the Company has a legal ground to do so.

Additionally, employees at Suitsupply are trained to ensure they handle all personal data with care and strict confidentiality.  For staff, personnel access rights have been specified to serve the applicable legitimate purposes required for the individual to perform his or her duties.

If you have any questions regarding this privacy statement contact: [email protected]